Company description

Hines has been present in Luxembourg since 2004 and operates two separate companies providing regulated and unregulated services for Hines investors and clients, creating a platform for investing worldwide:

Hines Luxembourg Investment Management S.à r.l. is authorized by the Luxembourg financial regulator as an Alternative Investment Fund Manager, to provide investment management services to qualifying Alternative Investment Funds in Luxembourg and other European countries.

Hines Luxembourg S.à r.l. provides unregulated services to the wider Hines group and its investors.

Hines Luxembourg is staffed with a team of professionals experienced in investment and asset management, risk management, treasury management, accounting, legal and compliance.

More about Hines

Responsibilities

As a Legal Assistant with Hines, you will provide comprehensive administrative and legal support to the legal team, assisting with corporate governance, entity management, and compliance processes, including KYC and AML requirements, while ensuring accurate documentation and efficient coordination with internal and external stakeholders. Responsibilities include, but are not limited to:

Support the legal team by assisting with corporate governance, board-related matters, administrative duties, and Know Your Customer (KYC) tasks
Provide administrative and legal support, including corporate governance and board-related matters
Maintain and update legal records, company data, and corporate structure charts
Coordinate the preparation and execution of legal documents and reports
Organize meetings and support day-to-day legal operations
Liaise with internal teams and external stakeholders to ensure efficient workflows
Manage and respond to documentation requests and routine inquiries
Handle KYC processes during onboarding and periodic reviews
Complete KYC, UBO, and other compliance documentation
Monitor KYC progress and provide updates to stakeholders
Collaborate with Compliance and Tax teams on AML, FATCA, and CRS requirements

Qualifications

Minimum Requirements include:

Post-secondary education in law, legal studies, business administration, or a related field (e.g. BTS Legal Assistant or equivalent)
1+ years of relevant experience in a legal, corporate, or administrative environment, preferably within a corporate administrator or investment management company
Basic knowledge of corporate governance and legal/administrative processes in Luxembourg
Familiarity with KYC, AML, and compliance requirements is an asset
Strong organizational skills and attention to detail
Good communication skills and ability to interact with internal and external stakeholders
Ability to manage multiple tasks and meet deadlines
Fluent in English, both written and spoken.
Office-based position in Luxembourg, with limited flexibility for remote working