Privacy Statement

This Privacy Policy regulates the processing of your personal data by the controller: LexGO Belgium BV/SRL, with registered office at 1831 Diegem, Lambroekstraat 5A, Belgium, and recorded in the Crossroads Bank for Enterprises under the number BE 0550.639.702 (hereafter referred to as: "LexGO").

Please read through this Privacy Policy carefully, since it contains your rights and duties vis-a-vis LexGO. This Privacy Policy can be reworked or updated from time to time, and so we recommend that you consult it again on a regular basis.

1.1. LexGO, by means of the present Privacy Policy, also puts itself into compliance with the European Regulation 2016/679 of 27 April 2016 on the protection of personal data (GDPR). 1.2. The controller of your personal data is LexGO.

2.1. During a visit to our Websites:

IP address;
If applicable: profile name, password, e-mail address, login data when registering on our database;
if you register, sign in, or link your account via a third-party identity provider (such as Google, LinkedIn, or Microsoft): your name, e-mail address, provider identifier, profile picture URL, and authentication metadata made available to us by that provider.

2.2. When registering for our newsletters or information mails:

First name, name, e-mail address;

2.3. As an employee:

Name, address, e-mail address, telephone number;
photos and videos;
CV and motivation letters;
information on education and work experience;
evaluation forms and results of any tests and assessments;
payroll information including address, seniority, civil status, bank account number, family composition, date of birth;
salary and salary sheets;

2.4. As principal, customer or some other business relation:

Name, e-mail address, telephone numbers, organisation, VAT number, bank account number, function title.

2.5. When applying for a job or registering a candidate profile through our platform:

E-mail address, name;
CV, cover letters, and other documents attached to your application or profile;
information regarding your education, work experience, languages, and skills;
the jobs and employers you applied to;
the date and source of your application (e.g., email, website redirect);
if you join the LexGO Talent Pool: your professional preferences (such as the roles, practice areas, work environments and locations you are looking for, your availability and your salary expectations), your professional admissions (such as bar admission), the organisations you choose to hide your profile from, and a numerical representation of your profile (an “embedding”) that is used only for matching;
if you are logged in: your application and profile data are linked to your user account.

3.1. Public data of the principal, customer or some other business relation:

LexGO sometimes processes public data, e.g., data that are subject to a publication duty, such as the publication of your appointment as director of a company, or data that you made public yourself, such as information posted on your website, or data that are generally known in your region or that have appeared in the press.

4.1. General purposes:

LexGO will use the gathered personal data exclusively for the following purposes:

IP address (see article 2.1): for looking after and improving this Website and including Personal Data in anonymous statistics, from which the identity of specific persons or companies cannot be discovered, with as legal basis the legitimate interests of LexGO in continuously improving its Website and provision of services;
Profile name, password, e-mail address, login data (see article 2.1): with a view to the management of your account on this Website, so as to be able to provide you the requested information or services and in order to comply with the statutory provisions. With as legal basis the execution of an agreement that was requested by you, and, if indicated by you, also the sending of direct marketing, with as legal basis your prior explicit consent;
Data received from third-party identity providers (see article 2.1): to authenticate you, link and manage your sign-in methods, secure your account, and prefill basic profile information such as your name and profile picture, with as legal basis the execution of an agreement requested by you and the legitimate interests of LexGO in securely administering access to the platform;
E-mail address (newsletters) (see article 2.2): with a view to sending you newsletters, employment information, or information on planned activities, with as legal basis your prior explicit consent;
Name, e-mail address, telephone number, bank account number (see article 2.4): in order to be able to provide you the requested services and to comply with the statutory provisions.
You are never obliged to release your personal data, but you do understand that the granting of certain services becomes impossible if you refuse the processing.

4.3. Job applications: When you apply for a job through LexGO, your data (see article 2.5) is processed for the following purposes:

to capture and record your specific application and forward it to the relevant hiring organization;
to generate anonymous, aggregated statistics about application volumes for internal use and for reporting.

4.4. Transfer of application data to hiring organizations:

Direct Applications: When you apply for a specific job on LexGO, your application (including your name, email address, and attached documents) is forwarded to the organization who posted the job. This recipient then becomes a separate controller of your personal data. By submitting your application, you understand and agree that your data will be shared with them.

4.5. Transfer to third parties (general): LexGO will never pass on your personal data to third parties, with the exception of the branches of LexGO or one of its customers with a view to employment (as described in 4.4), technical service providers who handle technical support, and/or if obliged to do so on the basis of a statutory provision or a judicial ruling. LexGO will not sell your personal data, rent them out, share them or otherwise make them commercially available to third parties, except as described above or unless with your prior consent.

4.6. Behavior-driven communication: When you use our website, we collect certain information about how you interact with it, for example, whether you complete your profile or if you have periods of inactivity. Based on this, we may send you personalized emails, such as reminders to finish your profile so you receive better matches, or notifications when you have not been active for a while. These communications are part of our service and are based on our legitimate interest in enhancing the user experience and helping you get the most out of our platform. You can unsubscribe from these emails at any time via the unsubscribe link provided in each message or by contacting us directly.

4.7. Talent Pool (only if you join it): When you join the LexGO Talent Pool, your data (see article 2.5) is processed, on the basis of your consent, for the following purposes:

to store your profile in the Talent Pool;
to read your CV automatically, so that you do not have to re-type it, and to write a pseudonymised summary of your profile (see article 4.9);
to match your profile with relevant job opportunities and to inform you about them;
to show a pseudonymised version of your profile to verified employers and to facilitate connections with them (see article 4.8).

Pseudonymised means that employers browsing the Talent Pool do not see your name or contact details, and that the summary they see is written to leave out the names of the organisations you have worked for. You can hide your profile from specific organisations, pause it, or hide it from all employers at any time, from the Privacy tab of your dashboard.

4.8. Connections with employers (Talent Pool only): If a verified employer wants to get in touch after seeing your pseudonymised profile, LexGO sends you a connection request for a specific vacancy. Your name, contact details and profile details are shared with that employer only with your agreement: when you accept that request in your dashboard, or when you have agreed with LexGO to be introduced. From that moment, that employer becomes a separate controller of the data it receives. You are free to decline any request.

4.9. Use of AI services and transfers outside the European Economic Area: LexGO uses carefully selected AI service providers to read CVs, create pseudonymised profile summaries and support matching.

We configure these providers not to use submitted data to train AI models and not to retain it after processing it (“zero data retention”). Some matching-related professional profile data may be processed outside the European Economic Area. Where this happens, LexGO relies on the standard contractual clauses approved by the European Commission.

Our current AI providers and transfer details are available in our AI processing and transfers register.

The personal data are kept and processed by us for a period that is necessary as a function of the purposes of the processing:

IP address: for the duration of your visit to the Website;
profile data (see article 2.1): for the duration of the requested delivery of services (until you delete your account);
e-mail address (newsletters): until 6 months after you have unsubscribed;
employee data (see article 2.3): for the duration of the employment and in accordance with the applicable legislation;
business relation data (see article 2.4): for the duration of the requested delivery of services.

Application data (see article 2.5) is kept according to its purpose:

Application documents (CVs, cover letters and screening answers) are retained for 30 days after application submission to ensure correct technical delivery to the employer and to resolve support issues. After 30 days, application documents are deleted.

We retain a limited application record for up to 12 months — including candidate identity, vacancy, employer, timestamp and delivery status — where necessary for customer support, security, fraud prevention, complaint handling and legal defence.

After 12 months, the application record is anonymised and used only for aggregate statistics, such as the number of applications per vacancy, employer, sector or period.

Talent Pool data (see articles 2.5 and 4.7), including your CV, is kept for as long as you are a member of the Talent Pool. You can delete it yourself at any time from the Privacy tab of your dashboard. A Talent Pool profile that has been inactive for 24 months is deleted.

The aforementioned personal data are in any case kept in accordance with specific statutory provisions and prescription periods that oblige us to maintain your data for a longer period (e.g., to defend against an action at law).

6.1. Right to information and access:

You have the right - at any time, free of charge - to take cognisance of your personal data, as well as of the use that LexGO is making of your personal data.

6.2. Right of rectification, erasure and restriction:

You are free to communicate your personal data, or not, to LexGO. In addition, you always have the right to ask us to correct, supplement or delete your personal data. You acknowledge that, in case of refusal to communicate or request for deletion of personal data, certain services and products are not deliverable. You may also ask to restrict the processing of your personal data.

If you are a member of the Talent Pool, you can delete all of your Talent Pool data yourself, at any time, from the Privacy tab of your dashboard.

6.3. Right to object:

You also have the right to object against the processing of your personal data for serious and legitimate reasons. In addition, you always have the right to object against the use of personal data for purposes of direct marketing; in such a case, you do not have to give any reasons.

6.4. Right of free data portability:

You have the right to obtain your Personal Data that are processed by us in a structured, commonly used and machine-readable form and/or to transfer them to other controllers.

6.5. Right to withdraw consent:

In so far as the processing is based on your prior consent, you have the right to withdraw this consent at any time.

6.6. Exercising your rights:

You can exercise your rights by contacting us for this purpose via email to privacy@lexgo.be. Please note that we may request additional information to verify your identity if we have reasonable doubts about the person making the request.

6.7. Automatic decisions and profiling:

LexGO uses automated processing (including artificial intelligence) to read CVs, to write the pseudonymised profile summary shown to employers, and to help match profiles with relevant job opportunities. You will not be subject to a decision based solely on automated processing that produces legal effects concerning you or similarly significantly affects you: matches are suggestions, and no employer receives your identity without your agreement (see article 4.8). The AI services involved and the safeguards we apply to them are described in article 4.9.

6.8. Right to file a complaint:

You have the right to file a complaint with the Belgian Data Protection Authority, Drukpersstraat 35, 1000 Brussels, Tel +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35, e-mail: contact@apd-gba.be. This leaves intact the possibility of seeking relief before a civil court.

7.1. We have developed security measures that are appropriate on the technical and organisational levels to prevent the destruction, loss, falsification, modification, unauthorised access or accidental disclosure to third parties of collected personal data as well as any other unauthorised processing of these data.

7.2. Under no circumstances can LexGO be held liable for any direct or indirect harm deriving from an erroneous or wrongful use by a third party of the personal data. LexGO has ensured that when they call upon third parties for the processing of personal data, these third parties shall be bound by the same rules.

7.3. You must at all times observe the security rules. You are thus solely responsible for the use that is made as of the Website from your computer, IP address and from your identification data, as well as for the confidentiality thereof.

8.1. In order to be able to process your personal data, we grant access to your personal data to our employees.

8.2. We guarantee an identical level of protection by making contractual obligations that are opposable to these employees and agents and which are identical to this Privacy Policy.

Article 9 – Applicable law and competent court

This Privacy Policy is governed by, interpreted and executed in accordance with Belgian law, which is solely applicable.

The courts of Brussels have exclusive jurisdiction to hear any dispute that should arise from the interpretation or execution of this Privacy Policy.

In the event of any inconsistency between the Dutch, the English and the French Privacy & Cookie Policy, the Dutch version shall prevail.

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