Company description

Hines has been present in Luxembourg since 2004 and operates two separate companies providing regulated and unregulated services for Hines investors and clients, creating a platform for investing worldwide:

Hines Luxembourg Investment Management S.à r.l. is authorized by the Luxembourg financial regulator as an Alternative Investment Fund Manager, to provide investment management services to qualifying Alternative Investment Funds in Luxembourg and other European countries.

Hines Luxembourg S.à r.l. provides unregulated services to the wider Hines group and its investors.

Hines Luxembourg is staffed with a team of professionals experienced in investment and asset management, risk management, treasury management, accounting, legal and compliance.

More about Hines

Responsibilities

As a Senior Paralegal with Hines, you will drive corporate governance and regulatory compliance across AIFM and Hines entities, lead entity lifecycle activities, oversee board processes, and act as a key liaison between internal stakeholders and corporate administrators. Responsibilities include, but are not limited to:

Oversee the full lifecycle of Luxembourg entities, from incorporation through to ongoing management and liquidation
Lead the preparation, drafting, and coordination of board, conducting officers, and committee meetings for AIFM and Hines entities
Manage board and committee processes across their full lifecycle, including evaluations
Ensure timely and accurate statutory and regulatory filings, including CSSF reporting (AIFM/ManCo)
Manage corporate administrators and monitor performance (KPIs)
Lead KYC processes across onboarding and periodic reviews, managing and coordinating responses to a wide range of external stakeholders, including banks, law firms, accounting firms, service providers, brokers, and commercial partners
Maintain accurate entity structure charts and ensure data integrity across systems
Develop and maintain governance and KYC procedures
Collaborate with internal stakeholders and provide corporate secretarial support
Contribute to legal projects, process improvements, and operational initiatives

Qualifications

Minimum Requirements include:

Bachelor’s degree in law, legal studies, or a related field, or equivalent qualification, with significant experience in a corporate or legal environment
7+ years of relevant experience in a corporate or legal environment, ideally gained within a corporate administrator or investment management firm in Luxembourg
Strong knowledge of corporate governance, company law, and regulatory frameworks in Luxembourg
Excellent drafting and organizational skills, with high attention to detail
Strong stakeholder management and communication skills, with the ability to interact with senior internal and external parties
Fluent in English, both written and spoken
Office-based position in Luxembourg, with limited flexibility for remote working