Company description

Hawksford is an international provider of Corporate, Private Client and Fund services. We’re committed to making every interaction meaningful and productive, and delivering solutions that are tailored specifically to you.

Headquartered in Jersey, we have offices in key business locations and financial centres around the world, with more than 600 people across Europe, the Middle East and Africa (EMEA), Asia and the Americas. With clients from 115 countries, there is very little we haven’t encountered before.

More about Hawksford

To support the Client Relationship Management Team, based in Luxembourg in the daily management and provision of a first- class service to clients to meet the needs of the business, with a particular focus on corporate records and paralegal services.

Main responsibilities and duties:

This list of duties is not exhaustive and may change from time to time according to business needs.
Supporting the management of a portfolio of clients with all aspects of corporate legislation, collecting information and documents required to set-up entities and opening of bank accounts.
Drafting, reviewing and finalising power of attorneys, board minutes and shareholders’ resolutions, UBO declarations, change of company’s name, change of company’s registered office, change of directors, amendment of articles of association, amendment of share capital, transfer of shares, updating shareholder register etc.
Managing all legal/statutory requirements and formalities at incorporation, during the life cycle and liquidation of the client companies, as well for Hawksford's in-house companies, and ensure compliance with all statutory filing requirements with the Luxembourg Business Registers (RCS, RBE, RESA) and ensure corporate files and database (Trax Diary) are all times up to date in that regard.
Liaising with notary and Ministry of Foreign Affairs for legalisation and apostille.
Operate as alternate for some administrative/office management tasks, such as:
Receive, scan and dispatch incoming mail to the team, and manage outgoing mail.
Photocopying, binding of board pack/client presentation, scanning.
Preparing client files for transfer in/out; and
Any other duties that may be required from time to time.

Experience and / or qualifications:

Essential:

Fluent in English and French
3-5 years’ experience in a similar role within the corporate services business, law firm and/or financial services.
Excellent knowledge of Luxembourg Company Law, especially the legal/statutory requirements as regard to incorporation, life cycle and liquidation of companies, holding of shareholding/board meetings and generally all “Luxembourg Business Register” filing requirements (RCS, RBE, RESA)
Proficient in Microsoft Office

Desirable:

Additional Languages is a plus
Bachelor’s degree in law

Personal Attributes:

Exceptional attention to detail
Strong organisational and time management skills
The ability to prioritise workload and work within tight deadlines
A self-starter and driven
Excellent communication and interpersonal skills
Strong problem-solving and analytical skills

This vacancy is open exclusively to candidates legally entitled to work and residing in Luxembourg who meet the required qualifications and experience. Applications from individuals residing outside Luxembourg will not be considered.