Associate Corporate Governance Services

The Associate Corporate Governance is responsible for the day-to-day company secretarial, domiciliation and directorship support functions for client’s Luxembourg based entities and serves as an important link between junior staff, management and clients. She/he will be responsible for leading the company secretarial service delivery for various holding companies and asset owning companies and will manage a portfolio of regulated and unregulated real estate and corporate entities including funds and companies.

• Overseeing the day-to-day company secretarial operations of the entities managed by CBRE and the various transactions (e.g. incorporation, liquidation, share allotment, capital increase/decrease, change of directors/managers, transfer of registered office, amendment of articles of association, capital calls, distributions, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Luxembourg Business Register filings, statutory registers updates etc.
• Preparation, organisation and participation in board/shareholders’ meetings and ensuring processes and turnaround are adhered to.
• Advising on best practice, preparing for, and providing board support services and answering various legal and corporate governance questions from the clients.
• Establishing and maintaining shareholder(s) registers for Luxembourg based entities and ensuring filing requirements are met.
• Maintaining and updating company’s files including trade register, articles of incorporation, minutes of board meetings, board decisions and contracts to which the company is bound.
• Coordinating and collaborating with others on the setup and/or onboarding of new clients.
• Preparation, collation, reviewing and ongoing monitoring of corporate files.
• Overseeing services to clients and ensuring operational processes are delivered to a high quality and in a timely manner.
• Researching open legal and corporate governance issues and liaising with the relevant parties to solve them.
• Liaising with notaries, auditors, tax authorities and any other external third parties.
• Proactive collaboration between the Co-Sec and Accounting teams as well as other CBRE offices, with a focus on client service delivery.
• Ensuring the internal procedures are followed, and logs/trackers are updated.
• Training junior staff, delegating tasks, organising planning, and reviewing work.
• Supporting team on client engagement and transactions.

• Master’s degree in law, or equivalent combination of bachelor’s degree and experience.
• Four years minimum of relevant experience in a law firm, in-house legal department, or a corporate department. 

• Excellent written and verbal communication skills.
• Fluent in English, knowledge of German and/or French language would be considered as an advantage.
• Strong organizational and analytical skills.
• Ability to provide efficient, timely, reliable and courteous service to clients.
• Proven ability to communicate effectively, both orally and in writing and interact effectively with management, employees, and auditors.
• Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.
• Ability to collect, analyse, and summarize data and to prepare clear and concise reports.
• Ability to effectively collaborate with relevant departments.

• Proven knowledge or understanding of European, International or national corporate law.
• Expert knowledge of legal writing.
• Expert knowledge of legal and corporate terms and principles.
• Strong knowledge of compliance, AML and applicable data protection principles and requirements.
• Understanding of company’s structure and organizational charts.
• Understanding of different types of legal entities and applicable laws and regulations.
• Follows company’s procedures and policies to ensure optimum client satisfaction.

• Ability to comprehend, analyse, and interpret documents.
• Ability to solve problems involving several options in situations.
• Ability to work independently and provide necessary support to more junior members of the team.
• Requires intermediate organizational and analytical skills.
• Ability to interpret diverse legal documentation.
• Ability to effectively present information.

• Proficient in Microsoft Office Suite applications.
• Experience with corporate governance systems.