With more than 100,000 professionals in over 100 countries, CBRE is the global leader in commercial real estate services and investment.
The Associate Company Secretary is responsible for the day-to-day company secretarial, domiciliation and directorship support functions for client’s Luxembourg based entities and serves as an important link between junior staff, management and clients. She/he will be responsible for leading the company secretarial service delivery for various holding companies and asset owning companies and will manage a portfolio of regulated and unregulated real estate and corporate entities including funds and companies.
- Overseeing the day-to-day company secretarial operations of the entities managed by CBRE and the various transactions (e.g. incorporation, liquidation, share allotment, capital increase/decrease, change of directors/managers, transfer of registered office, amendment of articles of association, capital calls, distributions, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Luxembourg Business Register filings, statutory registers updates etc.
- Preparation, organisation and participation in board/shareholders’ meetings and ensuring processes and turnaround are adhered to.
- Advising on best practice, preparing for, and providing board support services and answering various legal and corporate governance questions from the clients.
- Establishing and maintaining shareholder(s) registers for Luxembourg based entities and ensuring filing requirements are met.
- Maintaining and updating company’s files including trade register, articles of incorporation, minutes of board meetings, board decisions and contracts to which the company is bound.
- Coordinating and collaborating with others on the setup and/or onboarding of new clients.
- Supporting and coordinating KYC and compliance processes for new clients.
- Preparation, collation, reviewing and ongoing monitoring of KYC documentation/CDD and corporate files.
- Overseeing services to clients and ensuring operational processes are delivered to a high quality and in a timely manner.
- Researching open legal and corporate governance issues and liaising with the relevant parties to solve them.
- Liaising with notaries, auditors, tax authorities and any other external third parties.
- Proactive collaboration between the Co-Sec and Accounting teams as well as other CBRE offices, with a focus on client service delivery.
- Ensuring the internal processes are followed and logs/trackers are updated.
- Training junior staff, delegating tasks, organizing planning, and reviewing work.
- Supporting team on client engagement and transactions.
- Master’s degree in law, or equivalent combination of bachelor’s degree and experience.
- Three years minimum of relevant experience in a law firm, in-house legal department, or a corporate department.
- Excellent written and verbal communication skills.
- Fluent in English, knowledge of German and/or French language would be considered as an advantage.
- Strong organizational and analytical skills.
- Ability to provide efficient, timely, reliable and courteous service to clients.
- Proven ability to communicate effectively, both orally and in writing and interact effectively with management, employees, and auditors.
- Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.
- Ability to collect, analyse, and summarize data and to prepare clear and concise reports.
- Ability to effectively collaborate with relevant departments.
- Proven knowledge or understanding of European, International or national corporate law.
- Expert knowledge of legal writing.
- Expert knowledge of legal and corporate terms and principles.
- Strong knowledge of compliance, AML, KYC and applicable data protection principles and requirements.
- Understanding of company’s structure and organizational charts.
- Understanding of different types of legal entities and applicable laws and regulations.
- Follows company’s procedures and policies to ensure optimum client satisfaction.
- Ability to comprehend, analyse, and interpret documents.
- Ability to solve problems involving several options in situations.
- Ability to work independently and provide necessary support to more junior members of the team.
- Requires intermediate organizational and analytical skills.
- Ability to interpret diverse legal documentation.
- Ability to effectively present information.
- Proficient in Microsoft Office Suite applications.
- Experience with corporate governance systems.
The jobholder will also adhere to and be able to demonstrate adherence to internal controls. This will be achieved by adherence to all relevant procedures, keeping appropriate records, and where appropriate, by the timely implementation of internal and external audit points, including issues raised by the regulator.
The jobholder will implement the compliance policy and procedures (the term “compliance” embraces all relevant financial services and laws, rules and codes that the business has to comply with) this will be achieved by adhering to all relevant processes/procedures and completing the mandatory Company’s trainings in a timely manner, thus fostering a compliance culture within the Company.
- Be part of an international team – our team in Luxembourg has more than 30 nationalities
- Permanent contract
- Competitive salary and bonus
- Employee benefits (lunch vouchers, complementary health insurance and pension scheme, Sympass card)
- 30 days of holiday
- Career opportunities and growth
- Hybrid way of working
This position is available immediately. This is a unique opportunity to boost your career within the world's largest commercial real estate services and investment firm.
If your experience matches to the job description above, our People team will be happy to contact you.
The personal information you provide in your job application will be treated confidentially at all times and will be processed in accordance with the applicable data protection law, in particular the General Data Protection Regulation (GDPR).
In compliance with the law of 23rd July 2016, the selected candidate will be requested to provide a criminal record (section 3).