Region: Luxembourg
Required experience: 2 years
Environment: Company
Contract: Permanent position (Full-time)

Company description

AXA IM Real Assets is part of AXA IM Alts, one of the world's leading alternative investment managers with €188 billion in assets under management as of the end of March 2022 across real estate, infrastructure, private debt, structured finance, and hedge funds. AXA IM Alts employs over 750 people across 15 offices worldwide, serving the needs of over 500 clients in Europe, North America, Asia-Pacific, and the Middle East. We are a global leader in real asset investing with over €89 billion in real estate assets under management, and the top portfolio and asset manager for real estate in Europe, and one of the largest in the world. 

As a future Paralegal, you will report to the Head of Company Secretarial Service, and you will be part of AXA IM Real Assets. 

Discover your opportunity

Administrative and legal support to AXA REIM Luxembourg SA teams allowing further involvement of managers in global and group related matters as well as dedicated support to internal directorship mandates.

Your role and responsibilities will include:

Support to internal managers / directors

  • Gathering and collection of original signatures, 
  • Follow up and organization of files, 
  • Maintenance and follow up of operational schedules (check lists, taxes, approval accounts, etc.), 
  • Coordination / centralization of documents. 

Support to the legal and corporate team / Legal corporate administration

  • Communication with the Trade Register, 
  • Maintenance of the stakeholders’ registers, 
  • Maintenance of investors contact list, 
  • Preparation and storage of written communication (convening notices, capital calls, investment statements….), 
  • Organization of meetings (Board of Directors, Shareholders, Investment Committee, etc.), 
  • Organization of document signature and storage, 
  • Management of correspondence (regular mail, DHL, registered mail). 

Office management: 

  • supervising office supply,  
  • travel organization. 

Your Profile

SHARE your unique expertise

Your qualifications and experience 


  • A degree in legal secretary and/or general administration 


  • Minimum 2 years' experience in an international environment 

Proven ability to work independently as well as part of a close-knit team, in an international environment.

Dynamic and willing to cover a wide range of operational and administrative tasks ranging from routine to more complex matters.

Maintains and adheres to a high degree of confidentiality.

Your knowledges and skills 

  • A strong organiser, co-ordinator and communicator 
  • Detail oriented with strong organizational and analytical skills with “hands on” attitude. 
  • Computer skilled (word, Excel) 
  • A team player 
  • fluent English is mandatory (an extra European language being a plus for instance Dutch) 
  • Excellent written and verbal communication skills 


  • A focused, reliable and committed team player with a pro-active style and excellent interpersonal skills. 
  • Self-motivated, persevering personality and sense of ownership 

We would love to know more about you. Let’s connect! Send us your resume.  

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