Senior Corporate Secretary

The Corporate Governance Department (“CGD”) consists in promoting and reinforcing good corporate governance across BIL and BIL Group by ensuring compliance with statutory and regulatory obligations as well as good practice. The team is in charge of managing shareholder matters, organizing shareholder meetings, as well as preparing and minuting the BIL corporate bodies’ meetings (e.g. Board of Directors, Board Committees, Management Board/Executive Committee) and decisions. They also monitor the activities of BIL Group subsidiaries, branches and representatives’ offices from a corporate governance perspective and provide corporate and administrative support to BIL Group entities.

To reinforce this team, we are currently looking for a Corporate Secretary for a period of one year.

Ensure the proper organisation, preparation and documentation of BIL management bodies' meetings, with a particular focus on the Executive Committee, taking place on a weekly basis.

• Ensure the proper preparation of BIL’s Executive Committee (e.g. agendas, support documents, technical facilities etc.) and timely delivery of the necessary documents for those meetings.
• Draw up complete and accurate minutes of the Executive Committee meetings he/she attends and ensure timely delivery of final minutes.
• Create and update the pending items/open issues list for the BIL Executive Committee and ensure proper coordination of follow-up actions.
• Draft and update corporate governance rules with a particular focus on the governance framework of the executive management of the Bank.
• Assist with the preparation and amendment of organisational regulations, allocation of authority document and corporate governance guidance.
• Assist in the design and content of the annual report and other reports of the Bank particularly in the areas on corporate governance.
• Provide legal advice and support in areas of corporate law and corporate governance.
• Assist the Head of Corporate Governance and the Secretary General in all its missions. 

Requirements:

• Master’s degree in Law, ideally in the field of Corporate or Banking matters.
• Minimum of 4 years’ experience in a similar role, ideally within a financial institution.  
• Excellent knowledge of English and French (ideally native English).
• Experienced with minute taking and management of corporate affairs.
• Integrity, loyalty and discrete personality.
• Team player with “hands-on” mentality.
• Self-motivated and results driven by adopting a proactive approach.
• Great commitment and high flexibility.
• Knowledge/experience in the fields of corporate law, corporate governance and banking matters.
• Highly organised with excellent skills to handle multiple tasks.
• Strong oral and written communication skills.
• High sense of confidentiality.
• Strong ability to work independently and handle stress.
• MS Office.