Assistant Manager CoSec/Legal

Assistant Manager CoSec/Legal
Région: Munsbach
Expérience nécessaire: 5 ans
Secteur d'activité: Entreprise
Contrat: Durée indéterminée (Temps plein)
Juriste Droit des sociétés Droit de l'immobilier Droit financier et bancaire Régulation financière Fonds d'investissement
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Description de la société

Apex Group Ltd ("Apex" or "the Group"), established in Bermuda in 2003, is a global financial services provider. With over 80 offices worldwide and 12,000 employees in 38 countries, Apex delivers an expansive range of services to asset managers, financial institutions, private clients, and family offices. Apex's purpose is to be more than just a financial services provider. The Group is committed to driving positive change to address three core areas: the environment and climate change, women's empowerment and economic independence, and education and social mobility. Life at Apex isn't just about the work you do. It's about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today, and the more we grow, the more impor…

Plus d'informations sur Apex Corporate Services

In this role, you will be responsible for the day‑to‑day corporate administration of regulated investment funds and related vehicles, with a strong focus on governance, quality, and client service.

Key responsibilities include:

  • Managing the ongoing administration of funds and structures, including incorporations, liquidations, board and shareholders’ meetings, and investment-related transactions.
  • Acting as a key point of contact for external parties such as AIFMs, regulators, depositaries, notaries, auditors, and other service providers.
  • Preparing, attending, and chairing board and shareholders’ meetings, ensuring proper documentation and follow-up.
  • Coordinating the approval and filing of annual accounts, including liaison with external auditors and organization of governance meetings.
  • Ensuring robust corporate governance and full compliance with Luxembourg regulatory and legal requirements.
  • Reviewing deliverables and maintaining oversight of operational processes to ensure accuracy, timeliness, and consistency.
  • Supervising onshore and offshore teams, monitoring KPIs, supporting team leaders, and contributing to team development.
  • Building and maintaining strong working relationships with clients, internal departments, intermediaries, and local authorities.
  • Contributing to process improvements and operational efficiencies where appropriate.

Skills, Experience & Qualifications

  • Minimum 5 years of relevant experience in traditional and alternative investment fund administration and corporate secretarial services, ideally within Real Estate structures in Luxembourg.
  • Experience gained within fund administration, domiciliation, or professional services firms is strongly preferred.
  • Bachelor’s or Master’s degree in Corporate Law, Economics, Business Administration, or a related field.
  • At least 1 year of team supervision or people management experience.
  • Strong knowledge of the Luxembourg fund industry and Luxembourg corporate law.
  • Ability to manage multiple priorities, remain well organized, and meet deadlines in a fast‑paced environment.
  • High level of attention to detail and accuracy.
  • Comfortable working independently while contributing effectively within a team environment.
  • Strong interpersonal and communication skills, with a professional and client‑focused approach.
  • Very good organizational and administrative skills, with the ability to identify and suggest procedural enhancements.
  • Fluent English is mandatory; German, French, or additional languages are considered an asset.
  • Very good working knowledge of MS Office tools (Word, Excel, PowerPoint) and the ability to learn additional systems.

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