Union Bancaire Privée is a family-owned company, driven by an entrepreneurial vision, innovation and independence. UBP is one of the most strongly-capitalised private banks.
The Legal Officer supports the Legal Department across its core duties and helps mitigate the Bank’s legal risks by ensuring that activities, products, and services comply with applicable laws and regulations, internal procedures, and banking ethics.
1. Legal advisory and risk management
- Provide legal advice and practical recommendations to business lines (front office, back office, operations, IT, HR, Risk, Compliance, General Secretariat) on products/services, client and supplier documentation, and cross-functional projects.
- Identify, assess, and propose pragmatic solutions to legal issues to keep activities within a secure and compliant framework.
- Contribute to the legal risk mapping and implement mitigation measures (controls, clauses, procedures).
2. Regulatory compliance and external standards
- Ensure adherence to Luxembourg and EU legal and regulatory requirements: banking and financial laws, securities laws, corporate law, civil law, economic criminal law, GDPR, CSSF regulations/circulars, BCL guidance, EBA/ESMA guidelines, ABBL guidelines, and market best practices.
- Work closely with Compliance/Business/Operations on transversal topics (MiFID II, AML/CFT, investors protection, DORA, outsourcing, ICT/cloud).
3. Contracting and documentation
- Draft, negotiate, update, and monitor the Bank’s contracts and templates (general terms and conditions, discretionary management mandate, advisory mandate, investment services, credit facilities, collateral/security, custody, IT/outsourcing, distribution, partnerships, NDAs, etc).
- Manage non-standard agreements and coordinate with requesting departments and counterparties (including vendors and service providers).
- Review and adapt account opening documentation and commercial materials to reflect legal/regulatory changes.
4. Litigation, complaints and estate cases
- Monitor and coordinate disputes involving the Bank (civil, criminal, administrative), including strategy and engagement with external counsel.
- Handle and track client complaints or incidents, in coordination with relevant teams and in line with CSSF requirements.
- Process and follow up on freezing orders, attachment orders, information requests from authorities, and other injunctions within legal deadlines.
- Oversee the end-to-end management of probate and estate files, including timeline tracking, coordination with notaries and beneficiaries, document collection and verification, and monitoring of key filings and deadlines.
5. Data protection and corporate governance
- Manage data protection matters (GDPR/Luxembourg): opinions, clauses, DPIAs, registers, data subject requests, breaches/incidents, processor agreements, in coordination with the local and group DPO.
- Provide legal support to the General Secretariat: governance and corporate law (meetings, resolutions, powers of attorney/delegations, RCS filings, beneficial ownership register), and related formalities.
6. Legal watch, policies, and training
- Maintain continuous legislative and case law watch (Luxembourg/EU) and assess operational impacts.
- Contribute to updates of legal policies, procedures, and guidelines.
- Design and deliver legal awareness/training sessions for business teams on key topics.
7. Projects, M&A, and international scope
- Support local or group projects (new products/services, digital initiatives, outsourcing/cloud, client journey reviews).
- Assist in the establishment and follow-up of foreign structures (branches/subsidiaries): corporate setup, licensing, governance, distribution, contracts, formalities.
- Support M&A transactions: due diligence, structuring, transaction documentation, conditions precedent, closing.
8. Coordination and representation
- Coordinate external legal counsel and consultants: scope definition, quality control, and basic budget tracking.
- Participate in internal committees upon request.
- Promptly report any serious facts, significant weaknesses, irregularities, or particular events identified during activities.
- Handle administrative tasks, including periodic reporting, maintenance and data quality of the matter-tracking/tooling, document management, knowledge base and coordination of filings and deadlines.
Education
- Master’s degree in Law (LL.M or equivalent), ideally in banking/financial law, business law, corporate law, or related fields.
- Plus: Bar admission (Luxembourg/EU) or additional certification in financial/regulatory law.
Experience Technical skills
- 3-5 years of experience within a bank/financial institution, law firm, Big 4 or consultancy firm with strong Luxembourg banking/financial exposure.
- Proven experience in banking/financial contracts, CSSF regulatory framework, and GDPR. Litigation and/or M&A experience is an advantage.
- Strong knowledge of Luxembourg/EU banking and financial law, contract law, corporate law, civil law, securities/collateral, data protection, outsourcing/cloud, and financial markets regulation (MiFID II, AML/CFT, Outsourcing and DORA/ICT).
- Excellent drafting and negotiation skills, including in English.
- Proficiency with Microsoft 365, contract management tools, litigation tracking solutions and legal research tools.
Languages
- French and English: professional proficiency (written and spoken) required.
- Italian and/or Portuguese may be an advantage.
Personal skills
- Analytical mindset, extreme rigor, risk awareness, and attention to detail.
- Business-oriented, solution-driven, proactive with impeccable confidentiality.
- Ability to prioritize, manage multiple deadlines, and collaborate cross-functionally in a multicultural environment.
- Strong communication skills, team spirit, pedagogy, and diplomacy.
