Assistant Legal Manager

The Company is seeking an Assistant Legal Manager in its Buyout-Technology department in its Luxembourg office to co-ordinate the day-to-day administration of the Luxembourg companies in compliance with legal requirements and to provide support to the deal teams and fund management at the various stages of the investments.

This is an excellent opportunity to join a hard-working, ambitious team in Luxembourg, which is an integral part of the global fund operations, accounting and legal functions who are also front line for all matters in relation to the deal execution & oversight on deals with a large exposure to deal team personnel and investment controllers.

Legal tasks (50%)

• Act as the team’s front-line executor for day-to-day deliverables
• Draft and review legal documentation related to the companies’ life cycle (acquisition, holding period, divestment), including resolutions, agreements, and board/shareholder materials
• Coordinate and oversee the execution process for legal deliverables with the executive assistant
• Liaise with stakeholders, including lawyers and notaries
• Coordinate filings with the CSSF and prepare the relevant documentation
• Oversee KYC requests handled by the KYC pool received from various stakeholders
• Oversee updates and filings submitted to the Luxembourg trade and companies register, as well as the maintenance of shareholder and instrument registers prepared by the paralegals
• Supervise notarizations and apostille
• Oversee the maintenance and accuracy of internal databases, trackers, and document platforms (e.g. Sharefile) ensuring third party information provided to internal stakeholders, the custodian and auditors is complete and up to date

 Support corporate bodies (25%)

• Shareholders: draft / review the documentation for shareholders’ general meetings (annual, ordinary and extraordinary): convening notices, proxies, minutes, filing with the Luxembourg trade and companies register
• Board of Managers: assist with the preparation of quarterly board meetings held in Luxembourg, in particular review and / or write up the minutes
• Draft / review resolutions of the Board of Managers and of the Shareholders when requested
• Provide support to the board members in terms of the details of the transactions, background of the legal documents to be signed, legal validity of the documents/transactions

 Support to the Buyout deal teams (25%)

• Prepare / review corporate documents related to investment lifecycle events, including resolutions and other legal deliverables
• Review letters of interest submitted by deal teams and oversee the review of engagement letters
• Oversee the review of documents linked to the execution of deals

Education & Certificates

• College degree or similar qualification - in Law

Professional Experience

• Good knowledge and understanding of Luxembourg corporate Law
• Good knowledge of private equity and Buyout/Tech investment structures, of their legal and administrative requirements and day to day business
• Minimum of 4 years of experience in the transactional department of a Luxembourg law firm or in a PE firm based in Luxembourg
• French/German speaker is a bonus and fluent in English
• Excellent Microsoft Office skills (Excel, Word, Adobe, Outlook)

Competencies & Attributes

• Strong organizational skills, being able to work independently under pressure and to manage competing deadlines
• Leadership
• Team spirit
• Attention to detail
• Flexibility and collaborative “can do” attitude
• Excellent communication skills – both verbal and written