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Executive Assistant (H/F)
13/12/2021

Region: Luxembourg (country)
Function: Assistant/legal secretary
Environnement: Law Firm
Legal subjects: Other
Job Type: Full time
Contract Type: Permanent contract
Your ref.: LexGO13/12

CM Law is currently looking for an Executive Assistant to support its office and participate in its continued growth

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CM Law is currently looking for an Executive Assistant to support its office and participate in its continued growth. In this position, your typical day will see you working on a wide range of different tasks. Your main focus areas will be to:

  • Ensure front-desk activity (reception, telephone, correspondence and meeting rooms' management)

  • Provide general administrative support to the team (create, type, format, copy, file, archive... documents and files)

  • Organise meetings and business trips

  • Coordinate all actions linked to office management and deal with suppliers (manage office supplies, control the tidiness and operational functionality of the office, manage IT issues, signal repairs.)

  • Update databases and contact lists in Excel and Outlook

  • Take part in the invoicing process on Avonca system (prepare and send invoices, record time, disbursements and expenses)

  • Take part in the AML / KYC process

  • Participate in marketing actions (events and conferences, mailings, material, digital communications.)

  • Be part of a team and work in close cooperation with the other team members.

  • Ensure front-desk activity (reception, telephone, correspondence and meeting rooms' management)

We are looking for someone who:

  • Has an experience of minimum 3 years in a similar role, ideally in a law firm or legal environment

  • Holds a bachelor's degree in executive secretarial studies or languages

  •  Has an excellent command of French, English and German, written and spoken. A good command of Luxembourgish is an advantage

  • Has an excellent knowledge of Microsoft Office: Word, Excel and PowerPoint

  • Is highly organised, rigorous, reliable and pro-active

  •  Can demonstrate strong adaptability competences and a good resistance to stress

  • Is a good team player and, at the same time, capable to work autonomously

  • Has strong interpersonal skills and is customer oriented.

We offer

  • A human scale working environment where positive communication, feedback and initiatives are encouraged
     
  • Interesting, diversified and stimulating challenges
     
  • An opportunity to develop your personal and professional skills.

Interested?

Send your CV and cover letter to:

CM Law Raphael Collin
68, Rue Marie-Adelaide
L - 2128 Luxembourg
Or directly send an email to [email protected]

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